Volunteer

Volunteer opportunities are available in many departments of Lyme Academy College of Fine Arts, and roles can be tailored to fit many interests and schedules. Volunteers are valued members of our College community.
Positions are currently available in the areas listed below. Contact Ann de Selding, Volunteer Services, 84 Lyme Street, Old Lyme, CT 860-434-3571 ext. 117 or at .(JavaScript must be enabled to view this email address) for more information or to receive a volunteer application.

GREEN THUMB GARDENERS

Position Overview:

Assistance to be provided in connection with the overall, outside appearance of the College. The position remains active from March through October each year and will be scheduled in accordance with the College work week, unless otherwise specified. Tools required for this position will be provided by the College.

Job Functions/Tasks:

Weeding, planting, pruning, removal of debris and overall general landscaping in line with a beautification plan.

Helpful Skills/Abilities:

Knowledge of landscaping or gardening is particularly helpful.

Reports to:

Director of Facilities or his designee

COMPUTER AND DATABASE VOLUNTEERS

Position Overview:

Volunteers are needed to work on a variety of computer-based projects.

Job Functions/Tasks:

Entering and updating data into a database.

Helpful Skills/Abilities:

Knowledge of Excel and/or database software.

Reports to:

Office of Admissions.

Entering and updating data into a database.

PHONE-A-THON VOLUNTEER

Position Overview:

Provides support to the College’s Phone-a-Thon.

Job Functions/Tasks:

Assist in preparation for and follow-up to Phone-a-Thons in the spring and fall of the year; work with students and Development Office staff..

Helpful Skills:

Customer service; organizational skills.

Reports to:

Development Office

ALUMNI ASSOCIATION ASSISTANT

Position Overview:

Provides support to the College’s Alumni Steering Committee and the Director of Alumni Relations.

Job Functions/Tasks:

Attends and documents quarterly meetings of the Alumni Steering Committee and handles related administrative tasks.

Helpful Skills:

Organizational skills, project management.

Reports to:

Alumni Relations

ART STORE ASSISTANT

Position Overview:

Provide overall assistance with the inventory and organizational management of the College art store.

Job Functions/Tasks:

Weekly/Monthly: General dusting, straightening/organizing the store and supply areas, as well as the displaying of merchandise.

As Needed:

Pricing, shelving and storing incoming merchandise on an as-needed basis.  Research work to find products on the Internet or through catalogs for best prices.
Semi-Annually (mid-December and mid-May): inventory assistance at the end of each semester, to include organizing the store before and after the inventory count, counting merchandise and entering onto inventory sheets and spot checking/recounting small areas of the store and storage.

July & August:

Price, shelve and store large quantities of merchandise

Note:

all materials and tools required for accomplishing the tasks listed will be provided by the College. 

Helpful Skills/Abilities/Experience:

Familiarity with art materials/supplies. Good organization skills. Must have experience running a cash register.  Retail experience is helpful.

Reports to:

Art Store Manager


SPECIAL EVENTS

Position Overview:

Greet and orient a variety of groups (large and small) to the College for special events. 

Job Functions/Tasks:
Openings:

There are approximately 6 exhibition openings each year, all of which take place on Friday evenings from 5 – 7pm. Tasks include greeting people upon entry, distributing exhibition price lists, answering general questions and encouraging attendees to sign a guest book.

Tours and Groups:

Provide tours and information regarding the College (scheduled in advance).

Lectures:

Greet lecture attendees, check them off on the list and collect limited amounts of money for those who have not pre-paid

Annual Scholarship Fund-raising Party:

Act as a committee member for one or more of the following committees: Art Auction, Non-Art Auction, Corporate Sponsorship, Design/Décor, Mailings, Table Decor and Wine and Dine

Graduation:

Overall assistance with event
Helpful Skills/Abilities: Outgoing nature and comfort working with the public

Reports to:

Department Manager responsible for the event


LIBRARY

position overview

Volunteers are needed to assist with multiple aspects of library work, including the College’s growing archives.

Job Functions/Tasks:

The work is primarily clerical in nature and may involve computer data entry, image creation and editing , database searching, sorting of materials, repair and shelf-preparation of library or archive materials.

Helpful Skills/Abilities:

Volunteers should be computer literate. A familiarity with Microsoft Office products, FileMaker Pro, or related databases, Photoshop and the Internet are helpful.

Reports to:

Director of Library – Loree Bourgoin


GENERAL ADMINISTRATIVE SERVICES

Position Overview:

Responsible for providing general administrative support to a variety of Departments, including, but not limited to External Affairs, Admissions and Finance.

Job Functions/Tasks:

Copying and assembly of packet materials; preparation of a variety of mailings, including stuffing and sealing envelopes, affixing labels and postage to the envelopes. The position may also involve answering telephones.
More specifically, the Bursar’s Office is looking for volunteers one day per month, sometime during the first week to perform filing tasks associated with the prior month’s activities.
In addition, the Marketing and Development Offices seek volunteers for special projects, updating media lists, researching past donor information for recognition plaques, organizing and archiving historical photos and artifacts.

Helpful Skills/Abilities:

Good organizational skills and ability to perform detailed functions.

Reports to:

The Department Manager


SILL HOUSE RECEPTION DESK

position overview:

Responsible for overall management of the Sill House reception desk

Job Functions/Tasks may include:

Helpful Skills/Abilities:

Good interpersonal and organizational skills and the ability to perform detailed functions.  Proficient with basic computer functions (MicroSoft Word, Excel, email etc.)

Reports to:

Assistant Dean, Academic Affairs

COMMUNITY MESSENGER

position overview:

COMMUNITY MESSENGER to spread the word about activities, exhibits, courses, etc. Including distribute exhibition postcards/course booklets/etc. on a regular basis to the public.

CATALOGUER/ARCHIVIST

Collect Art catalogue on-line press clippings from 2006 to present.  Upon completion of project, continue on a monthly basist o keep archives up to date.

DETAIL ORIENTED, ORGANIZED, AWARE OF IMPORTANCE OF GOOD PRESENTATION OF WORK Time Required– 2-3 hours monthly

Reports to:

DIRECTOR OF COMMUNICATIONS & PR

WEEKEND GALLERY AMBASSADOR

position overview:

Acting as an ambassador for the College, this position greets and provides information to patrons regarding College programs.

Job Functions/Tasks

Greet all who enter the building and answer any questions about the current exhibition, or various programs offered by the College, including, but not limited to Admission to the BFA program, Continuing Studies or Pre-college courses. Maintain the Guest (sign-in) book. Record and process any sales and forward to the Assistant Dean of the College. An additional list of duties to be provided at the time of orientation.

The Galleries are open each Saturday (unless there is no exhibition) from 10:00 a.m. to 4:00 p.m.

Helpful Skills/Abilities:

A friendly and outgoing demeanor is helpful, as well as experience using credit card machines.

Reports to: Assistant Dean of the College

DATA GATHERER

Job Functions/Tasks:

UPDATE COLLEGE CONTACTS WITH EMAIL ADDRESSES, ETC.

Helpful Skills/Abilities:

DETAIL ORIENTED,  ORGANIZED, COMPUTER SKILLS – EXCEL, INTERNET, CREATIVE THINKING,  CUSTOMER SERVICE SKILLS

Reports to:

DIRECTOR OF MARKETING, COMMUNICATIONS, PR

SPECIAL PROJECTS

Plaque Preparation & Filing

position overview:

Assist in preparing information for the creation of a plaque commemorating the prior capital campaign and general filing

Job Functions/Tasks:

Review documents in order to identify and verify names along with the gift amount in preparation for plaque development. Work with VP for External Affairs to establish and complete ongoing filing.

Helpful Skills/Abilities:

Ability to proof read with strong attention to detail. Ability to work independently

Reports to:

VP for External Affairs